
Notice | 13
the Register of Members of the Company will be entitled
to vote at the AGM through e-voting.
8.
Register of Members and Transfer Books of the Company
will remain closed from June 19, 2021 to June 25, 2021
(both dates inclusive) for the purpose of determining the
shareholders entitled to the Dividend as recommended by
the Board of Directors for the year ended March 31, 2021.
9. If the dividend, as recommended by the Board of
Directors, is approved at the AGM, payment of such
dividend will be made as under:
i. To all Beneficial Owners in respect of shares held in
dematerialized form as per the data as may be made
available by the National Securities Depository
Limited (NSDL) and the Central Depository Services
(India) Limited (CDSL) as of the close of business
hours on June 18, 2021.
ii. To all Members in respect of shares held in physical
form after giving eect to valid transmission or
transposition requests lodged with the Company as
of the close of business hours on June 18, 2021.
10. As per Regulation 40 of SEBI Listing Regulations,
as amended, securities of listed companies can be
transferred only in dematerialized form with eect
from April 1, 2019, except in case of request received
for transmission or transposition of securities. In
view of this and to eliminate all risks associated with
physical shares and for ease of portfolio management,
members holding shares in physical form are requested
to consider converting their holdings to dematerialized
form. Members can contact the Company or Company’s
Registrar and Transfer Agent TSR Darashaw Consultants
Private Limited (TCPL) for assistance in this regard.
11. The Securities and Exchange Board of India (SEBI)
has mandated the submission of Permanent Account
Number (PAN) by every participant in securities market.
Members holding shares in electronic form are therefore,
requested to submit their PAN to the Depository
Participant with whom they are maintaining their demat
account. Members holding shares in physical form can
submit their PAN details to the Registrar and Transfer
Agent – TSR Darashaw Consultants Private Limited.
12. As per the provisions of Section 72 of the Companies
Act, 2013 (the “Act”) the facility for making nomination
is available for the Members in respect of the shares
held by them. Members who have not yet registered
their nomination are requested to register the
same by submitting Form No. SH-13. The said form
can be downloaded from the Company’s website
www.tataelxsi.com (under ‘Investors’ section). Members
are requested to submit the said details to their
Depository Participants (“DPs”) in case the shares are
held by them in electronic form and to TSR Darashaw
Consultants Private Limited, in case the shares are held
by them in physical form.
13. Members are requested to intimate changes, if any,
pertaining to their name, postal address, email address,
telephone/ mobile numbers, Permanent Account
Number (PAN), mandates, nominations, power of
attorney, bank details such as, name of the bank and
branch details, bank account number, MICR code, IFSC
code, etc., to their DPs in case the shares are held by
them in electronic form and to the Company’s Registrars
and Transfer Agents, TSR Darashaw Consultants Private
Limited for shares held in physical form, with relevant
documents that may be required.
14. In view of the COVID-19 pandemic and resultant
diculties involved in dispatch of physical copies of the
Annual Report, the MCA, vide its Circular dated May 5,
2020 has dispensed with the requirement of dispatch
of physical copies of the Annual Report. Accordingly,
the Notice of the AGM along with the Annual Report
2020-21 is being sent only by electronic mode to those
Members whose email addresses are registered with
the Company/Depositories. Members may note that
the Notice and Annual Report 2020-21 will also be
available on the Company’s website www.tataelxsi.com,
websites of the Stock Exchanges i.e. BSE Limited
and National Stock Exchange of India Limited at
www.bseindia.com and www.nseindia.com respectively
and on the website of NSDL https://www.evoting.nsdl.
com. For any communication, the shareholders may
also send requests to the Company’s dedicated investor
email-id: investors@tataelxsi.com
15. Members who have not claimed/received their dividend
paid by the Company in respect of earlier years, are
requested to write to the Company’s Registrar and
Transfer Agent, TSR Darashaw Consultants Private
Limited. Members are requested to note that in terms
of Section 125 of the Companies Act, 2013 any dividend
unpaid / unclaimed for a period of 7 years from the date
these first became due for payment, is to be transferred
to the Central Government to the credit of the Investor
Education & Protection Fund (IEPF). The details of the
unclaimed dividends and the underlying shares that
are liable to be transferred to IEPF are also available at
the Company’s website – www.tataelxsi.com/IEPF. In
view of this, members/claimants are requested to claim
their dividends from the Company, within the stipulated
timeline. The Members, whose unclaimed dividends/
shares have been transferred to IEPF, may claim the
same by making an application to the IEPF Authority, in
Form No. IEPF-5 available on www.iepf.gov.in
16. Members at the 28th AGM of the Company, held on July
27, 2017 had approved the appointment of M/s BSR & Co.
LLP (Firm Regn. No. 101248W/W100022) as statutory
auditors of the Company, to hold office for a period of
five years, subject to ratification of shareholders, from
the conclusion of the 28th AGM till the conclusion of the
33rd AGM.